BY-LAWS

Guideline for Chapter 85 Association for Facilities Engineering (AFE) Scholarship Fund.  Administration of the Fund will be under the direction of the Scholarship Trustee Group, which must consist of no less than three current members of Chapter 85.  The Trustee’s decision will be final.

Trustee Guidelines

1.     First consideration will be given to children of AFE Chapter 85 Members from the Pioneer Valley Region, who are, or will be pursuing a major in Engineering (Facilities Engineering preferred) at a university, college, junior college, or trade school. 

2.     Second consideration will be given to AFE Chapter 85 Members and/or Advertisers/Supporters from the Pioneer valley Region and their children, grandchildren, nieces, nephews, or other family members who are, or will be pursuing a college education (a major in Engineering preferred) at a university, college, junior college or trade school with no restrictions on the course of study.  This category will be at the discretion of the Trustee Group.

3. Third consideration will be given to all others who are, or will be pursuing a college education (a major in Engineering preferred) at a university, college, junior college or trade school. This category will be at the discretion of the Trustee Group.

SCHOLARSHIP COMMITTEE

1.      The scholarship committee will consist of a minimum of three members. They shall include two independent trustees and one member appointed by the elected President of AFE Chapter 85. The two trustees and appointed member shall each have an equal vote on the Committee. The Scholarship Committee shall elect a President, Treasurer, and Clerk.                         

2.      The elected Chapter President, with the approval of the executive committee, appoints the member. 

3.      A quorum of two members is required at all meetings.

4.      Approval of scholarship funds must be by a majority vote of the Committee.

5.      The Committee will meet when necessary to evaluate applications but at a minimum of two times per year.

6.      Prior to the award of a scholarship the Committee will evaluate the validity of the course, or seminar.

7.      Applications will be accepted at anytime prior to deadline, Any applications received after the deadline will not be reviewed . 

8.      Applications shall be submitted per the application instructions.

9.      The Treasurer will be responsible for all financial records of the Organization.

10.  The Organization shall fundraise through various endeavors.

APPLICANTS

1.   Applications should be submitted on approved forms and should include an official course description including costs and any other pertinent information

2.      Members are eligible for only one award per calendar year.

THE SCHOLARSHIP

1.     Scholarship amounts awarded shall be at the discretion of the Scholarship Committee.

2.     Funds will be dispersed, by check, directly to the applicant during a BOD Meeting or an AFE Event. 

Management of Funds

1.     All the Organization’s funds should be kept in accounts under the Organization’s name. The account will have a minimum of two designated signers. 

2.     Checks over $2,000.00 will require two signatures, one of which will be the Treasurer.

AMENDMENTS TO THESE BY-LAWS

1. Recommended changes to the By-Laws may be presented at any meeting and voted upon at the next scheduled meeting.